Volunteer Workflow: Yearbooks

1. Find the Material

• Look for digitized yearbooks in the Vault
• Identify the yearbook
• Check that the file is complete and readable
• Confirm the year/date

2. Catalog in Tainacan

• Create a new item in the Yearbooks collection
• Consult the Identifier Registry before assigning an Identifier
• Assign the Identifier
• Enter the title
• Enter the year
• Add the cover/thumbnail
• Add the OneDrive URL to the digitized file
• Complete the required metadata
• Save the item

3. Quality Check

• Check the Identifier
• Check the title and year
• Check that the OneDrive link works
• Check the thumbnail
• Check that all required metadata is complete

4. Submit for Review

• Mark the item Ready for Archivist Review